FuturTech Completes System Requirements Document for Division of Corporations, Department of State

On January 6, 2006, FuturTech Consulting completed a System Requirements Document (SRD) for a new Integrated Corporations Information System (ICIS) for Division of Corporations, Department of State. The purpose of the SRD was to identify the system requirements and establish a requirements definition to upgrade the existing systems to newer technology.

The goal of the SRD was to identify the problems, needs and system requirements. This was successfully accomplished as a result of a collaborative effort between the Division of Corporations and FuturTech. The SRD consists of a detailed list of the requirements, features, functions and a description of the new Integrated Corporations Information System. Additionally, the SRD also includes a review of the various database, application and imaging alternatives that best meets the requirements of the new system. These findings were transformed into an architecture that outlines the functionality, components, hardware and software of the proposed system, and how they interact with the system. The architecture not only satisfied one of the objectives of the SRD which is to delineate in clear and concise terms the functions and features of the proposed system, it provides a detailed overview including the hardware and software required.

Overall, the existing technology is viewed as favorable. The respondents rated the overall technology and current applications as above average to average. In fact, eighty-four percent (84%) of the respondents rated DCIS as excellent, very good or average. In addition, seventy-two percent (72%) of the respondents indicated that the technology/information systems provide a productive environment for performing their job functions. However, the questionnaire respondents also indicated that some of the technology could be enhanced.

In addition, users indicated the need for:

• Windows and Web Based System
• More User Friendly and Intuitive System that reduces training time
• Enhanced Reporting
• Enhanced Search Capabilities
• Improved System Integration
• Better Document Management
• Improved Workflow Management
• Enhanced Imaging System
• Easier connectivity for registered agents and more data communication choices such as DSL, Cable Modem, etc.
• Less reliance on programming staff and outside contractors for system maintenance and reporting
• A long term, state of the art hardware, software, and networking architectural solution

The Division of Corporations requires a new custom built integrated system that uses the latest technology, databases, and application tools. An important requirement is that the corporate database and imaging/workflow systems that are currently in three separate screen forms be integrated into one easy to navigate screen. The new system must be fully integrated providing a single point of data entry that also provides a presentation environment that displays data, images and workflow processes in one screen form.

Overall, the users preferred a user friendly, windows based integrated solution to the existing mainframe applications. The users expressed a need to have a web and modular based application that offers increased flexibility for rapid development modifications. The most noted functional requirements were enhanced query and search features, automatic calculation of fees and taxes, online help, and improved reporting capabilities including ad hoc, custom and canned reporting with charts, graphs and elapsed time calculation. Other requirements include error checking, data validation, and longer field lengths.

The SRD was used by the Division of Corporations to establish a request for proposal for ICIS.